Free software-spend audit tool
Business Software Stack Audit
Total the real cost of your business software stack, identify underused subscriptions and excess seats, and estimate the annual savings available from rightsizing, consolidation or cancellation.
Simple software audit
Annual savings screenAudit eight subscriptions by spend, usage and overlap
RatingsUsage: 0 unused → 4 daily/coreCriticality: 1 low → 5 essentialFunctional overlap: 1 unique → 5 heavily duplicated
Software / subscriptionMonthly costSeats paidActive usersUsageCriticalityOverlap
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Simple methodAnnual software spend = monthly subscription cost × 12. Estimated unused-seat spend applies the inactive-seat percentage to monthly cost as a planning approximation. A review score then combines seat underuse, low usage frequency, low business criticality and functional overlap. Estimated savings are conservative: excess-seat value plus a limited additional portion for low-use/high-overlap subscriptions.
Simple audit table
Highest review score firstSubscriptions ranked by cleanup priority
| Rank | Software | Annual cost | Seat utilization | Review score | Recommendation | Estimated annual savings |
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Advanced software-stack audit
12-app modelSeparate base fees, seats, usage and renewal timing
Audit assumptions
Software stack
SoftwareMonthly base feePer-seat / monthSeats paidActive usersUsageCriticalityOverlapRenewal inSwitching costContract lock
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Advanced methodAnnual cost = (monthly base fee + per-seat fee × paid seats) × 12. Rightsized seats = active users plus the selected buffer, capped at current paid seats. Unused-seat savings use the actual per-seat rate. Review score combines unused-seat ratio, low usage, low criticality and overlap, then renewal timing raises urgency for subscriptions renewing inside the review horizon. Switching cost and contract lock temper cancellation/consolidation recommendations but do not erase the underlying savings opportunity.
Software audit
Highest review score firstApplications ranked by savings and cleanup priority
| Rank | Software | Annual cost | Paid seats | Active users | Rightsized seats | Unused-seat savings | Review score | Renewal | Recommendation | Estimated savings |
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Seat-buffer sensitivity
All apps recalculatedSavings as the active-user seat buffer changes
| Seat buffer | Rightsized seats | Seat reduction | Unused-seat savings | Total savings opportunity |
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Review-horizon sensitivity
Upcoming renewal datesRenewal workload as the review window expands
| Review horizon | Apps renewing | Spend renewing in window | Savings opportunity in window |
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Savings-target sensitivity
Target percentage of current spendHow much of the cleanup opportunity is needed to hit target
| Savings target | Target dollars | Modeled opportunity | Surplus / shortfall |
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Scope
Cost cleanup should not ignore security, data portability or business dependency
This tool is a financial and operational screening model. It does not determine whether a subscription should actually be canceled. Before reducing or replacing software, validate data ownership and export, integrations, security controls, compliance obligations, user workflows, switching effort, contract terms, termination notice periods and whether another tool truly provides equivalent capability.