Free benefits planning tool
Employee Benefits Budget Calculator
Estimate employer benefits expense by employee and benefit type, then build a practical annual and monthly benefits budget.
Simple benefits budget
Annual + monthly viewPrice a standard benefits package
Workforce
Employer-paid benefits
Simple methodMonthly benefits are annualized for all employees. Retirement match is calculated from average salary. This mode assumes every entered employee receives the full package. Use Advanced when eligibility or participation differs by benefit.
Advanced benefits budget
5 employee groupsModel benefit eligibility and participation
Employee groups
GroupEmployeesAvg salaryBenefits eligible
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Benefit types & participation
BenefitEmployer costParticipation
Medical
$
%
/ enrolled employee / monthDental
$
%
/ enrolled employee / monthVision
$
%
/ enrolled employee / monthLife + disability
$
%
/ enrolled employee / monthHSA/FSA contribution
$
%
/ participating employee / yearRetirement match
% salary
%
of participating eligible payrollOther recurring benefits
$
%
/ participating employee / yearAdministration & next-year budget
Participation is applied after eligibilityExample: 100 employees × 95% eligible × 85% medical participation.
Advanced methodBenefit participation is applied to eligible employees. Retirement cost uses eligible payroll × retirement participation × match percentage. Fixed annual plan overhead is added once and allocated across groups by eligible headcount for group reporting. Next-year budget applies the entered cost-growth assumption and then the contingency percentage.
Benefit-type breakdown
Expected current annual costEmployer cost by benefit type
| Benefit type | Expected participants | Annual employer cost | Cost / total employee | Share of benefit cost |
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Employee-group breakdown
Fixed plan overhead allocated by eligible headcountBenefits cost by employee group
| Group | Employees | Eligible employees | Payroll | Annual benefit cost | Cost / employee | Benefits % of payroll |
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Medical-cost sensitivity
Other benefit assumptions unchangedBudget impact as medical contribution changes
| Medical / employee / month | Annual medical cost | Current annual benefit cost | Recommended next-year budget | Cost / employee |
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Workforce-size sensitivity
Group mix and fixed plan cost held constantBenefits budget as headcount changes
| Headcount scale | Employees | Eligible employees | Current annual benefit cost | Cost / employee | Recommended budget |
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Cost-growth sensitivity
Contingency unchangedNext-year budget at different benefit inflation rates
| Benefit-cost growth | Expected next-year cost | Growth dollars | Contingency reserve | Recommended budget |
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Scope
Benefits budgets depend on plan design and enrollment
This calculator is a budgeting model. Actual employer cost can vary by coverage tier, age bands, location, claims experience, carrier pricing, retirement-plan rules, employee contributions, eligibility rules and tax treatment. Use actual carrier renewals, plan documents and payroll data for final budgeting.