Free workforce cost tool
Employee Turnover Cost Calculator
Estimate the recruiting, separation, vacancy, training and lost-productivity cost of replacing employees.
Simple turnover cost
Per replacement + totalPrice one departure or a batch of replacements
Employee & departures
Replacement costs
Lost productivity
Simple methodDaily loaded labor value = salary × (1 + employer burden) ÷ workdays/year. Vacancy loss applies that daily value to the entered vacancy-loss percentage and vacancy days. Ramp-up loss applies the ramp productivity-loss percentage to the replacement's ramp-up days.
Advanced turnover cost
4 workforce groupsModel annual turnover by employee group
Employee groups
GroupEmployeesAvg salaryTurnoverTime to fillRamp-up
$
%
$
%
$
%
$
%
Employer & recruiting cost
Vacancy & ramp productivity
Training & manager time
Advanced methodExpected annual departures = headcount × turnover rate for each group. Vacancy and ramp losses are based on each group's loaded daily labor value. Training, manager time, recruiting, separation, setup and vacancy-coverage costs are added per expected replacement. Fractional expected departures are preserved for annual budgeting rather than rounded to whole people.
Group breakdown
Expected annual departuresTurnover cost by employee group
| Group | Employees | Turnover | Expected departures | Cost / departure | Annual turnover cost | Share of total cost |
|---|
Turnover-rate sensitivity
All group turnover rates scaled togetherAnnual cost as turnover rises or falls
| Turnover scale | Expected departures | Weighted turnover | Annual turnover cost | Cost / employee |
|---|
Time-to-fill sensitivity
All group fill times scaled togetherCost as vacancies stay open longer
| Time-to-fill scale | Avg fill days | Vacancy loss | Coverage cost | Annual turnover cost |
|---|
Ramp-up sensitivity
Ramp durations scaled across all groupsCost as new hires reach productivity faster or slower
| Ramp duration scale | Avg ramp days | Ramp productivity loss | Annual turnover cost | Savings vs current |
|---|
Scope
Turnover cost is an operational estimate
Actual turnover cost varies by role, labor market, recruiting channel, severance, overtime coverage, benefits, training design and how quickly productivity is restored. This tool treats loaded labor value as a proxy for productivity cost and does not attempt to quantify customer churn, institutional knowledge loss, morale effects or legal liabilities unless you separately include them in your assumptions.