Free project economics tool

Project Profitability Calculator

See the real profit left after labor, overhead, expenses, scope creep and delays. Use Simple for a quick check or Advanced for a full project model.

Simple calculator

Enter the project numbers

Updates live

Project revenue / quote

Materials & direct expenses

Labor hours

hours

True labor cost per hour

Overhead allocation

Office, admin, insurance, software, management and similar indirect costs assigned to this project. Delay / rework cost

Extra unbilled hours

hours

Scope creep, corrections, support or work not included in the quote. Target profit margin

Real project profit Revenue minus direct expenses, paid labor, unbilled labor, allocated overhead and delay or rework costs.

Project result

Profitability snapshot

Real project profit $6,100 After all entered project costs

Real profit margin24.4%

Above target

Total project cost$18,900

Labor cost$7,560

Unbilled labor cost$840

Revenue per labor hour$139

Required revenue at target margin$23,625

Profit vs. target+$1,100

Cost structure75.6% of revenue is cost

Direct costs

$7,000

Labor

$8,400

Overhead + delay

$3,500

Profit

$6,100

OfficeQ readout

This project is profitable at the entered assumptions and clears the selected target margin.

Advanced calculator

Build the full project cost model

Updates live

Project revenue

Quoted project revenue

Expected change orders / add-ons

Expected discounts / credits

Target profit margin

Labor

Employee labor hours

hrs

Employee cost / hr

Overtime premium

Owner / management hours

hrs

Owner / management cost / hr

Expected unbilled / scope-creep hours

hrs

Blended scope-creep cost / hr

Direct expenses

Materials

Subcontractors

Travel / delivery

Equipment / rentals

Permits / fees

Other direct costs

Overhead & risk

Allocated overhead

Payment / transaction fees

Delay days

days

Cost per delay day

Rework / warranty reserve

% of revenue

Contingency reserve

% of cost

Schedule & billing

Planned project duration

days

Expected actual duration

days

Advanced model Net revenue is reduced by labor, direct expenses, overhead, payment fees, scope creep, delay costs, rework reserve and contingency.

Advanced result

True project economics

True project profit $5,450 After all modeled costs and reserves

Profit margin21.0%Above target

Schedule variance+16.7%5 days late

Net project revenue$26,000

Total modeled cost$20,550

Total labor cost$8,775

Total direct expenses$8,000

Required revenue at target margin$25,688

Revenue per productive hour$149

Profit at risk$3,955

Scope creep$900

Delay cost$1,000

Rework reserve$520

Contingency$535

OfficeQ readout

The project remains above the selected target margin after modeled labor, overhead, scope and delay costs.

Sensitivity

Profit under common project overruns

Revenue held constant

Scenario	Extra labor	Extra direct cost	Extra delay	Profit	Margin	Signal

Cost detail

Where the project money goes

Based on current assumptions

Cost category	Amount	% of revenue	% of total cost

Reading the result

A profitable quote can become an unprofitable project.

The number that matters is not just quoted revenue minus obvious expenses. Real project profitability should also account for the labor you actually consume, owner or management time, overhead, unbilled scope, delay costs and likely rework.

Use the sensitivity table to see how quickly a seemingly healthy project can deteriorate if hours or direct costs run over plan.

True labor costUse fully loaded employee or owner cost, not just wage rate.

Scope creepUnbilled hours can quietly erase project margin.

Delay costLate projects can consume labor, overhead and capacity beyond the original quote.